Cloze question, Freetext

Below we will explain to you how to create cloze questions with freetext gaps in Q-Exam Institution.

The cloze text is a question format in which the candidate is asked to complete given statements. The freetext gaps must be filled by the candidate without any help such as auto-completion or answer options as dropdown. The question type can be enriched with images or PDF documents.
Please select the 'My Questions' tab in the Q-Exam Institution Platform and click on the option ‘Create a New Question’. Now select 'Cloze question, Freetext'.

General information
The tool for creating your questions is divided into different subcategories. First, the tab ‘General Information’ is open.
After being saved in Q-Exam Institution for the first time, each question will automatically be given a unique ID, which will help you find the question later. With each review of the question it also includes a version number.
When you create a new question, it is first saved with the status 'private draft'. It is only visible to you. To assign a question to an exam, you must later change the status of the question to ‘public pool’. Your question will also be visible to the circle of peers defined by your organization.
In the ‘General Information’ tab, you also need to set the score the candidate will receive for answering the question correctly.
It is important that you sort your question correctly so that it can be easily found and included in an exam later. The sorting of questions in Q-Exam Institution is called blueprint. The blueprint information is provided by your organization.
If you want to create several exam questions with the same sorting criteria, you have the option of saving the current criteria as a template.
In addition to the sorting, you can add a short description and name keywords in ‘Tags’. Under 'Reviewprocess', you can later review the current status of the review process and trace back the various previous versions of the question under 'question history'.

Key feature settings
In the tab ‘Key feature settings' you can combine several questions to a question group. Find out more about this topic in a separate video. For this example we focus on the 'normal question'

Question text
In the tab 'Question text’ you create your cloze. For each gap, you can decide whether you expect a text or a number as an entry. By clicking the plus symbol, you can specify entry options that you would classify as either right or wrong. You can use the "X" to delete an answer option.
You have the possibilty to weight gaps.
In this example, two points are awarded for the question and there are three gaps in the gap text. The answer to the third gap is given a particular importance.
Basically, the weighting of the individual gaps works by assigning individual values for each gap. The percentage share of the respective weighting value in the total sum of all weighting values assigned in this question now reflects the influence of the respective gap on the points finally assigned. Gaps to which you assign the same value have the same effect on the final score.
In this concrete example, if you assign a value of 'ONE' to the first two gaps and a value of 'TWO' to the third, you weight the third gap as twice as important as the first or second.
Of the maximum two points to be awarded for this question, 0.5 points are now allocated to the first two gaps and one point to the third.
You also have the option of linking gaps with each other.
If gaps are logically linked, a correct answer selected in one gap will not be marked as correct in another gap. This function is useful, for example, if you want to query an enumeration of different functions in a cloze without the order being important.
To logically link two gaps, you simply have to assign them to a common group.
You can edit your text with the tool bar.
You work with an HTML editor. If the formatting of the text does not correspond to your wishes, this icon [<>] shows you the source text.
If you wish, you can attach images or PDF documents to the question. To do so, please choose the option ‘Upload media’.
The question preview shows you an overview of all the possible answers you have specified as a dropdown. Please note that in the exam a gap for text entry will be displayed at the same place instead! If you wish to also have a cloze with a dropdown menu in the exam, you can select the respective question type under 'My Questions'.

In the 'Metadata' section you can add references or sources to your question.

Save changes to your question by clicking the 'Save' button.
With each saving, you have the option to save your changes as 'Version' or 'Related':
  • Click 'Version' to save your changes to the same question ID.
  • Click 'Related' to create a copy of the original question with a unique question ID.
While saving, you can also decide whether your question should remain private and in draft mode or whether you want to assign the question to the public pool. Please note: Only questions with the status 'public pool' can be added to an exam later.

Once you have assigned a question to the public pool, it passes a multi-stage review process. Depending on your organization's requirements, you may be asked to select a 'Content Reviewer' in the ‘Review’ tab.
The review process will be explained here.